Instructions for Engineering department as per safety and cGMP requirements

1.0   Purpose :   To provide store management instructions for Engineering department as per safety and cGMP requirements.                                                     

2.0 Objective   : To provide documented procedure of store management instructions for engineering department as per safety and cGMP requirements.

3.0   Scope    :  This procedure defines instructions for Engineering store management system. The SOP specifies the responsibilities of staff for the various functions outlined here.

4.0   Responsibility   :

§         Primary   :  Officer – Stores

§         Secondary:   Stores   In charge/ Manager Store.   

5.0   Procedure       :

·        Before raising the indents for material:

Ø      Prepare the Bill of Quantity (BOQ) for the each job. Discuss with the contractor / superiors and finalize it.

Ø      Consider the physical stock of the quantities already exists / ordered.

·        Procedure for indenting the material:

Ø      If required, float the inquiry and invite the three quotations.

Ø      Prepare cost comparative statements.

Ø      Finalize the purchase order after negotiations.

Ø      Prepare purchase order and hand over to the party.

·        Procedure for Receiving the material:

Ø      After getting the intimation, receive the material at the gate house.

Ø      Check the material at gate house, as per delivery challan and quality of material i.e. damage, scratches, finishing etc.

Ø      Take the required quantity and use for it was indented.

·        Procedure for releasing the intermediate payment of ordered material:

Ø      After getting the Receiving Report (RR) from store department, check with the original purchase order (PO).

Ø      If okay, release the intermediate payment as per terms and condition mentioned in the PO.

·        Procedure for releasing the final payment of ordered material:

Ø      If party has already completed all the terms and condition under his scope and supply, then fill the certificate for “Final Payment”.

Ø      Release the final payment as per PO.