Store Management System

1.0        Purpose     :   This procedure is to provide instruction for Store Management System.

2.0       Objective :  To Provide documented procedure of instruction for Store Management System.

3.0         Scope        :   This SOP covers the instruction for all department of store.

4.0        Responsibility   :

·   Primary      : Officer- Store

·    Secondary : In charge/Manager- Store

5.0      Procedure   :

·        General Instruction for Store:

Ø      Store the rejected/ recalled/ expiry dated material at isolated area which is fully controlled by QA department.

Ø      The sampling area should be clean and disinfected.

Ø      Store should be clean twice a day.

Ø      GRN should be made for every received material, placed in store.

Ø      The balance available at store should be calibrated as per SOP.

Ø      List of approved vendor should be available in the store.

Ø      Store should follow FIFO policy for distribution of goods in house.

·        Procedure for receiving indent from production:

Ø      Production department release the indent for raw material needed to start new batch.

Ø      Raw material store department receive the indent and review it.

Ø      Store keeper checks the previous entry of sending raw material to production.

Ø      Store personal fill the BMR sheet by entering weight of the material and AR No.

Ø      Store should entry in the log book of the given material and sends the required material to production department.

Ø      Store department should follow Good Distribution Practices.

·        Before raising the indents for material:

Ø      Consider the physical stock of the quantities already exists / ordered

Ø      Send the balance stock report to purchase department.

Ø      Purchase department finalize the purchase order after negotiations, prepare purchase order and handover to the party.

·        Procedure for Receiving the material:

Ø      After getting the intimation, receive the material at the gate house.

Ø      Check the material at gate house, as per delivery challan and quality of material i.e. damage, scratches, finishing etc.

Ø      Call to QC department for collecting the sample of raw material.

Ø      QC department should check the specification of the material and if it complies department send the Analytical Report mentioned with AR No.

Ø      After receiving analytical report which passes the material store keeper allow the goods at store.

Ø      Take the required quantity and use for it was indented.